Vacancy

REPA (www.repa-int.org) is seeking proactive conference secretaries for its upcoming academic conference in Canada. Canada-based applicants are encouraged to apply and join our team.

Announced Date: July 25, 2020
Vacancy No: 200725/#032-S/021JP
Number of Vacancies: 2
Gender: Any
Functional Area: Secretary
Nationality: Any
Salary Range: As per the REPA salary scale
Years of Experience: 1+
Contract Duration: 1-year + Extension
Probation Period: 3 months
Languages: English
Work Hours: TBD hours/week
Version: v01 – June 25, 2020

Duties and Responsibilities:

• Replying to conference emails
• Coordinating with the conference coordinator
• Sorting and reporting online registrations (attendees, presenters, etc.)
• Attending conference organizing meetings, noting the meetings, and updating the organizing committee (by email)
• Reporting conference progress and achievements to the press and social media staff
• Attending the conference for 2 days (date & venue to be decided later) with flexible timing

A local facilitator will play a key role as a member of the REPA team, supported by a dedicated team of 10+ colleagues.

Requirements and Qualifications:

• At least a Bachelor's Degree (preferably in Administration, Marketing, Engineering, Technical fields, or related fields to Academic Research)
• At least one year of related experience
• Good communication skills

Additional Competencies:

• High competency in commitment, professionalism, creativity, and honesty

Interested candidates should submit their applications to the following email address: hr@repa-int.org
Only shortlisted candidates whose applications meet the above criteria will be contacted for an interview.

Note: Answering all inquiries may not be possible; please accept our apologies in advance.

REPA is hiring an experienced coordinator to plan, manage, and direct upcoming conference administrative and managerial tasks independently. Candidates should have at least a Bachelor's degree, preferably in Administration, Marketing, Engineering, Technical fields, or related fields to Academic Research.

Announced Date: July 23, 2020
Vacancy No: 200723/#032-S/020JP
Work Type: Full/Part-time (local Naha City residence), Distance (online – anywhere)
Number of Vacancies: 2
Gender: Any
Functional Area: Management/Academic
Nationality: Any
Salary Range: As per REPA salary scales
Years of Experience: 2+
Contract Duration: 1-year + Extension
Probation Period: 3 months
Languages: English (preferably + Japanese)
Work Hours: TBD hours/week
Version: v01 – June 23, 2020

Duties and Responsibilities:

• Booking conference halls
• Arranging lunch for conference attendees with local hotels
• Ordering and collecting printed materials from a printing company
• Coordinating local tours with a tour agency (agencies)
• Managing and coordinating conferences (before, during, and after the conference)
• Hiring conference facilitators (if needed/individuals or services company)
• Attending weekly online meetings

Requirements and Qualifications:

• At least a Bachelor's Degree (preferably in Management, Administration, Marketing, Engineering, Technical fields, or related fields to Academic Research)
• Proficiency in English (preferably Japanese)
• 2+ years of experience in a secretarial role
• Self-motivated, well-organized, objective-oriented, multi-task oriented, innovative
• Managerial Skills
• Willingness and ability to travel to different countries to manage and/or supervise conferences
• Familiarity with using administrative tools and techniques
• Excellent communication and time-management skills

Additional Competencies:

• High competency in commitment, professionalism, creativity, and honesty

Interested candidates should submit their applications to the following email address: hr@repa-int.org
Only shortlisted candidates whose applications meet the above criteria will be contacted for an interview.

Note: Answering all inquiries may not be possible; please accept our apologies in advance.

REPA is seeking an experienced and multitasking Secretary to plan, manage, and direct our administrative tasks independently. Candidates should have at least a Bachelor's degree, preferably in Administration, Marketing, Engineering, Technical fields, or related fields to Academic Research.

Announced Date: July 19, 2020
Vacancy No: 200719/#032-S/019JP
Work Type: Full/Part-time (local Naha City residence), Distance (online – anywhere)
Number of Vacancies: 1
Gender: Any
Functional Area: Administrative/Marketing
Nationality: Any
Salary Range: Negotiable
Years of Experience: 1+
Contract Duration: 1-year + Extension
Probation Period: 3 months
Languages: English (preferably + Japanese, Persian)
Work Hours: 10-30 hours/week
Version: v01 – June 19, 2020

Duties and Responsibilities:

• Responding to calls, emails, and routine letters; directing inquiries to the appropriate person and target audiences
• Maintaining content management and filing systems
• Tracking inventory of office supplies and ordering more when necessary
• Writing and distributing routine weekly correspondence (for news and social media)
• Assisting in the production and editing of original content for the website
• Compiling data and preparing monthly and quarterly reports
• Maintaining updated contact information for company employees, suppliers, customers, and stakeholders
• Serving as a focal point on REPA activities to develop strategic partnerships with stakeholders
• Organizing and executing special events, coordinating with diverse partners and the media
• Planning, coordinating, and managing communication strategy, preparing meeting schedules, agendas, communication plans, tools, and formats
• Providing guidance and training to junior staff and interns (if needed)
• Making travel arrangements for office personnel
• Functioning as backup on administrative and financial matters
• Supporting the works of the top management
• Performing other duties as assigned

Requirements and Qualifications:

• At least a Bachelor's Degree (preferably in Administration, Marketing, Engineering, Technical fields, or related fields to Academic Research)
• Writing and speaking ability in English (preferably + Japanese, Persian)
• 1+ years of experience in a secretarial role preferred
• Self-motivated, well-organized, objective-oriented, multi-task oriented, innovative
• Managerial Skills: Creates a centralized structure of inputs, tools, and techniques; Establishes a clear directive and managerial roadmap at the PMO level; Creates opportunities and adds value to services and products; Creates clear objectives, manageable plans, and a clear framework
• Willingness and ability to travel to different countries to manage and/or supervise conferences
• Familiarity with using administrative tools and techniques
• Excellent communication and time-management skills

Additional Competencies:

• High competency in commitment, professionalism, creativity, and honesty

Interested candidates should submit their applications to the following email address: hr@repa-int.org
Only shortlisted candidates whose applications meet the above criteria will be contacted for an interview.

Note: Answering all inquiries may not be possible; please accept our apologies in advance.

REPA is looking for a qualified Social Media Marketing specialist to promote REPA international conferences and products (journals, books, etc.) based on a tangible outcome-based marketing strategy. Applicants should demonstrate knowledge and experience, especially within the academic domain, to handle the following tasks:

• Digital and social media marketing
• Developing marketing strategy
• Designing and developing graphics using Photoshop or Illustrator
• Producing advertisement videos using After Effects
• Developing content for social media
• Answering clients' and customers' inquiries across all social media platforms
• Good communication skills, influencing partners and vendors
• Being proactive and committed

We will start with a one-month probationary period, followed by a contract. Interested applicants should provide past work samples with measurable outcomes.

Email: hr@repa-int.org

REPA seeks a proofreader and copy editor with at least a Bachelor's degree, preferably in English, technical fields, or related fields to academic research. Candidates should have experience in Journal Article and Conference Paper writing to identify and rephrase grammatical errors, restructure sentences, and ensure error-free text in adherence to academic/technical writing standards.

Contents detail:

All papers are reviewed by at least two experts in the field, ensuring the technical acceptance of the contents. These papers need language improvement.

Activities:

• Evaluate manuscripts for sentence structure, technical writing style, grammatical and typographical corrections, while maintaining the originality of the concept
• Stay abreast of grammatical and vocabulary improvements while maintaining the originality of the concept

Application Deadline: Feb 28, 2020 (11:59 pm JST)

Email: hr@repa-int.org

REPA is seeking local conference facilitators in various countries for its 2020-2021 conferences to successfully deliver these tasks and activities:

• Arranging conference halls
• Arranging lunch for conference attendees
• Ordering and collecting printed materials from a printing company
• Coordinating local tours with a tour agency (agencies)
• Managing and coordinating conferences (before, during, and after the conference)
• Hiring conference facilitators
• Extra work per hour charge beyond the above-mentioned tasks

A local facilitator will play a key role as a member of the REPA team. REPA's main office in Japan will provide full support with a dedicated team of 10+ conference managers and organizers.

Type of conference: International
Theme: Sustainable Development Goals (SDGs) with a wide range of topics
Audience: Academics, scholars, researchers, university students, practitioners, and more
Tentative date: 2020-2021 (to be scheduled)
Duration: 2 days + 1 day tour
Partnership and sponsorship: Open for all local and international organizations
Sample Conference: https://repa-int.org/sodc-japan

Email: hr@repa-int.org